Our focus in 2011

Our focus in 2011 is our Customers, our Culture, and our Team. We believe this is the right platform for growth. Stealing a page Tony Hsieh’s wonderful book Delivering Happiness, we believe that focusing on “Customer Service” far outweighs trying to leapfrog competitors with features and flashy ads. Referrals are the life blood of our business and at the end of the day we must “keep our promises” and deliver exemplary customer service to continue to grow.

We launched two major initiatives that will take full shape in 2011 to resonate around our core mission of “helping our customers be more efficient so they can deliver world-class customer experiences”.

1.      We have developed a WebConnector that opens DockMaster up to a whole host of web-based applications. Similar to Apple’s AppStore, Exuma is partnering with companies who have developed web and mobile applications for lead management, online parts sales (eCommerce), mobile time tracking, ePayments and web-based slip reservations. Furthermore, dealers can license Exuma’s WebConnector to create their own DockMaster apps and therefore leverage the wealth of content DockMaster manages. The combination of our WebConnector along with our LeadMaster CRM product have the potential for helping dealers evaluate the ROI of various lead and social media marketing programs.

2.      We have re-doubled our efforts to bring far more service offerings to our dealers. We believe that solutions, not technology solve business problems. Exuma has partnered with Advanced Dealer Solutions to offer a complete set of service offerings that go beyond the dealer management system. These services include ADS Market Reach to assist dealers with both e-mail and letter generation campaigns, ADS Social Media Services to help dealers leverage the vast potential of social marketing communications, ADS Customer Reach Surveys, ADS Alerts – a proactive dealer management support service that alerts dealers of financial, inventory and lead management concerns and lastly ADS Remote CFO Services.

As dealers, boatyards and marinas evaluate the various systems available today, we believe that the stability of the platform and the continued work that goes into improving the core software is of the utmost importance. The risk in buying a new or unproven system can actually decrease a dealer’s efficiency and profits. We have the unique advantage of being able to add new technology to an already proven dealer management system.

 

Fight for Air Climb

On Saturday I walked (as quickly as I could) up 30 flights of stairs in the 2011 American Lung Association Fight For Air Climb at the 110 Building in Ft. Lauderdale, FL. I climbed with a number of hiking buddies of mine – our team name is “BlueBag”, which is code for lavatory if you were to go on a multi-day climb on one of the world’s famous peaks.

This was a fun event for a good cause. Hundreds of people did the climb. I was able to make the ascent in 4:15 which earned me the number 7 slot in the 40-49 age bracket. Our team also gained the #1 and #2 slots in the male 40-49, the #1 slot in male 50-59 and #1 in male 70-99. The results can be found here.

I am a cancer survivor, so the climb had special meaning for me. On top of that we just lost a dear friend, neighbor and mother of two young boys to breast cancer. Cancer sucks! I hope these types of events will continue to bring awareness and more especially generate funds for continued research. I often wonder if the funds are being spent appropriately but I am not up for chasing down that thread at the moment. I just want to continue fighting for air!

What doesn’t kill you can make you stronger…

This has certainly been one of the most emotional weeks of my career. The death of our neighbor puts the whole week into perspective. To sum it all up, I’ve paraphrased an e-mail that I sent to my company today.

Team,

Our organizational changes and the impact it will have on all of us is significant. Now more than ever we need to pull together as a team. We have an unbelievable opportunity in front of us. I’ve been working closely with sales on both the new and existing customer opportunities. There is business to be had folks! We also have some tremendous opportunities with our Touch Screen POS and WebConnector product.

But back to putting life into perspective for a moment, the death of our neighbor here in Stuart brings to mind the fact that we lost someone in our “Exuma family” less than six months ago. Like our neighbor, she died of breast cancer. When I passed her surviving husband in the hall the other day he said (after just hearing about the changes) with a smile, “tough day huh Cam”? I said “yes”. He said “It can’t be fun to announce things like that but we will be Ok”. This came from a guy that just lost his wife six months ago! He has the ability to put things into perspective.

I also wanted to share with the team the e-mail I received from someone in our development group. I’ve paraphrased it below:

“From the very first few weeks of working here, back in the middle of March, I told my wife that this company seemed more like a family instead of just a company. I told her that I enjoyed being apart of this company because of that particular reason. I still feel that way even today. I think that like a family, this company has an ultimate goal to see all of us as a whole succeed and excel in all that we do and stand for. I understand the sacrifices that have to be made for the improvement of this family and stand behind it with my head held high in belief that we can make this happen. Thank you for keeping us all together. I’m definitely willing to put my best foot forward to see this Exuma vessel reach its destination and more.”

I couldn’t have said it better. We have Linchpins among us folks. We have people on this team who given a chance can to rise to heights they’ve never reached before. When life hands you lemons, time to make lemonade. Put life into perspective. Whenever I bring an issue to my mom who is a psychotherapist she always asks me “will it kill you?”. Once we establish that whatever issue I’ve brought to her is not life threatening, we work backwards through less devastating outcomes until she helps me arrive at a solution. It’s called Rational Thinking. You can read more about it here: www.refusetobeupset.com.

Anyway, I am proud of this team. I am proud of the way that we’ve been able to stick together. If we can stick together and give our co-workers and teams something to work towards, Exuma will continue to be a place of inspiration and creative output. Money is important. But it’s not the only motivation to do your best.

Reasons to work (excerpt from www.sethgodin.com)

1. For the money

2. To be challenged

3. For the pleasure/calling of doing the work

4. For the impact it makes on the world

5. For the reputation you build in the community

6. To solve interesting problems

7. To be part of a group and to experience the mission

8. To be appreciated

Why do we always focus on the first? Why do we advertise jobs or promotions as being generic on items 2 through 8 and differentiated only by #1?

In fact, unless you’re a drug kingpin or a Wall Street trader, my guess is that the other factors are at work every time you think about your work.

Slideshare: Leveraging Social Media to Build Lasting Relationships

Occasionally I take a break from producing marine management systems and marina software to talk about what we’ve learned over the past couple of years about social media, blogging, SEO and measuring the effectiveness of various web campaigns and initiatives. In this presentation I begin with the philosophy that got me thinking differently about marketing and social media from great thinkers like Seth Godin and Josh Bernoff. I then talk about the strategies and tactics we’ve adopted to become #1 on Google in our particular search category.

For those of you that asked, here is the SlideShare upload from the presentation I gave earlier this month at the Florida Yacht Brokers Association Charter Seminar. Hope you like it. I am the first one to admit that I learn something new everyday about this stuff and I am always open to feedback.

Click here for the presentation

UPDATED: Leveraging Social Media (or How to get a #1 ranking on Google)

Occasionally I take a break from producing marine management systems and marina software to talk about what we’ve learned over the past couple of years about social media, blogging, SEO and measuring the effectiveness of various web campaigns and initiatives. In this presentation I begin with the philosophy that got me thinking differently about marketing and social media from great thinkers like Seth Godin and Josh Bernoff. I then talk about the strategies and tactics we’ve adopted to become #1 on Google in our particular search category. Continue reading UPDATED: Leveraging Social Media (or How to get a #1 ranking on Google)

What we can learn from Apple

Apple is all the buzz at the moment. Apple’s market cap over took Microsoft’s in May to become the second largest company in America.Speculation is now flying about as to whether Apple can overtake the worldwide market cap leader, Exxon Mobil. It is not likely, but it’s incredible that a company that was such a niche player in the computer industry only a decade ago now reigns supreme. Continue reading What we can learn from Apple

An Inflection Point: From DockMaster to Exuma

In 1996, Andrew S. Grove published a book called “Only the Paranoid Survive”. At that time he was also the CEO of Intel, the world’s largest microchip manufacturer. Mr. Grove coined this term to describe what he calls a Strategic Inflection Point. This is how he defines it (and I am paraphrasing):

“Strategic inflection points are full-scale changes in the way business is conducted, so that simply adopting new technology or fighting the competition as you used to may be insufficient. They build up force so insidiously that you may have a hard time even putting a finger on what has changed, yet you know that something has. Let’s not mince words: A strategic inflection point can be deadly when unattended to. Companies that begin a decline as a result of its changes rarely recover their previous greatness.”

“But strategic inflection points do not always lead to disaster. When the way business is being conducted changes, it creates opportunities for players who are adept at operating in the new way. This can apply to newcomers or to incumbents, for whom a strategic inflection point may mean an opportunity for a new period of growth.”

In other words, they occur where the old strategic approach dissolves and is replaced by the new. I believe there are two outside strategic forces that can and will fundamentally change our business:

– The new economic landscape: The recession we are fighting uphill to overcome has as much to do with markets becoming more efficient as it does with the mortgage and banking crisis. If you look at the macro components of our changing economic environment, a large contributing factor to this is the reality that getting things done has become incredibly more efficient through the use of the internet and offshore labor.

Keith sent me a Wall Street Journal article that states “the financial crisis has accelerated the commoditization of more and more markets.” No longer are just blue collar jobs going overseas, but white collar and IT related jobs are too. You simply don’t have to hire someone locally to get a formulaic task completed. By “formulaic” I mean: here’s the script, follow it – if you have any questions, ask me. Winners in the new economy are what Seth Godin calls Linchpins. These individuals are creators, innovators, problem solvers, leaders (by example) and exemplary sales people. High value organizations need linchpins and rainmakers; not cogs in a wheel, not followers of a map, not order takers, not delegaters and not closed minded technicians.

Attitude alone can make someone a linchpin. The convenience store clerk that smiles at every customer who comes in, keeps the place clean and wishes them a good day as they leave is a linchpin, even at minimum wage. Why? Because they add value to a commodity and are creating a memorable experience for the customer. This is where the opportunity lies. We want Exuma to be a place where linchpins – value creators – can cultivate and grow.

– The commoditization of software: The value of software is being driven to ZERO. Software companies that base a large portion of their profits on license fees are in trouble (whether they know it or not). Two key drivers are at play here creating a perfect storm scenario: The internet and the widespread growth of open-source software. Many companies are beginning to realize that their cash cows are no longer sacred and are finding ways to cash in on ancillary products and services.

Google is a great example. It seems like everyday, Google releases a new web-based application that costs you the user nothing to enjoy. From e-mails to images to desktop publishing and virtual maps, Google gives all of this away, including storage space and bandwidth on their massive infrastructure all from the revenues they make on advertising. Creative, subtle and necessary advertising for basically any company that wants an online presence. The days of Microsoft charging what ever they want for Office is coming to an end.  Not only is Google Docs a threat to them, but so are open source technologies like Open Office which rivals MS Office and its FREE!

The opportunity here is that people don’t buy software they buy solutions. Businesses users don’t buy software because it was built on the latest technology or has cool graphics. They buy software based on the promise that it will make their lives better. Providing our customers with high value solutions is the key to taking advantage of this opportunity to create value for our customers.

We can look at these trends as the beginning of the end for Exuma as we know it OR we can capitalize on them. Realizing we are at strategic inflection point in the growth of our business, we can use them to catapult us to new heights. I personally have never been more excited and enthusiastic about our strategic direction, because we can take advantage of these two dynamics to create real value for our customers.

There has been a lot of talk about our migration to the RV industry and the rationale for doing so. Last night we just got one step closer to realizing this goal by formalizing our alliance with Advanced Dealer Solutions (ADS). We have identified the RV industry as one that is ripe for real solutions – not just software and empty promises. We have done a good job over the years to provide real value to our clients by focusing heavily on consulting, training and support. Due to the trends of the commoditization of software, we’ve been reducing our software fees, but raising our consulting and training rates.   ADS provides us with a strategic competitive advantage over other suppliers in both the marine and RV markets. They have many years of experience working with or for another dominant software provider in the market. We see an opportunity to provide a complete solution that goes beyond the dealer management system and truly adds value to a dealership.

ADS will help us increase our “bench strength” of linchpins and in many ways help us elevate our game in some areas: especially as it relates to RV industry knowledge, sales process, solution selling and competitive analysis.

The beauty of this model is that we will not enter the market as a “me too” product. With the ADS team we will be offering a DMS Support Option for both marine and RV dealers not using our products. This Support Option also includes transition services to either DockMaster or RVMaster. The great thing about RVMaster is it allows us to leverage the investments we’ve already made to produce our current product with little development effort. Many of our competitors who have products in multiple markets (e.g. marine, RV, powersports) utilize the same staff members to support the products across all industries. We don’t need a marine training staff and an RV training staff for instance. It’s fundamentally the same product. What we need is not only RV industry knowledge, but a new mindset, a new selling strategy and some new branding. These are the valuable resources ADS brings to the table.

Another aspect of the “rush to free” in software is the trend of moving client/server based systems to a hosted platform. We’ve been talking about this for quite some time, but we are now actively moving in that direction on a number of fronts. We are all pretty comfortable with the notion that DockMaster could be hosted if thin-client technology (MS Terminal Server or Citrix) is used. The problem is that’s an expensive proposition, because licensing fees for the thin-client technology is expensive. We would need to build that expense into our subscription pricing to make a profit. For the small handful of clients we’ve discussed this with, we have priced ourselves out of the market. Part of this is a weak selling strategy, but the other issue is the real expense burden given our current architecture.

To remedy this we are moving in a direction to eventually provide a web-enabled version of our product. This will take multiple years and we are going to do this pragmatically and with flexibility. We are in the process of converting DockMaster to VB.NET. This is the most critical and time consuming component. Regardless of wheather we move to a web-based platform, this step must be completed for various technical reasons. The next step in the migration is to ASP.NET which would give us a true web-based front-end. However do we continue supporting all of our products as they are today with the same set of functions? The answer is “no”. We don’t want to make the same mistake that was made when we went from text-based to Windows. We need to rethink a number of our functions and weigh it against the value perceived by our clients.

One area that’s been under scrutiny lately is our marina reservation system. To be competitive it needs lots of work. This is where Hercules Marine and our friends at Leisure Interactive come in. Leisure, along with marinas.com has formed a joint venture with us to offer Leisure’s campground reservation system to the marine market. We are the exclusive distributor of this web-based reservation system. Hercules Marine also has a powerful slip management system that replaces much of the functionality in our Reservations and Storage & Billing modules. The strategy is to have Hercules Marine ultimately replace these functions in DockMaster. This way we can focus on parts, service, sales and accounting. We will build an interface to Hercules via our web connector so that the two products work hand in hand. We are not abandoning our marina modules. We will be supporting them for many years to come. We may find that Hercules Marina only adds value to pure marina clients and is not applicable for full service marinas and boatyards. We won’t know until we start on-boarding customers.

Beyond RV, I see us expanding our web offerings in the marine space and beyond. The DB2Web technology that we’ve developed basically enables DockMaster and RVMaster to communicate with any web-based platform. Using this technology we will begin to offer features like web-based service requests that create WO estimates, online bill review/pay, online parts stores, web-based lead management, online boat/RV rentals. We don’t need a complete cloud-based version of DockMaster to do these things. We can give our customers direct access to their customers via the web with DockMaster as it is today.

I know this communication will lead to more discussion and questions. We are still working through the organization, reporting and responsibilities of our new partners. I will be sending out a communication next week with contact names, e-mail addresses, etc. But I am very excited about this new direction and the fact that we finally got it done. It took a long time to finalize because both ADS and Exuma are making a long term commitment to one another. Moving into a new industry, with a new product and some new team members is not an overnight event. Furthermore, like our marine customers, RV dealers are typically pragmatic and slow to adopt new/different technologies and solutions. But with our new strategic partner we have the opportunity to reach new heights.

Strategic inflection points can be caused by technological change but they are more than technological change. They can be caused by competitors but they are more than just competition. They are full-scale changes in the way business is conducted, so that simply adopting new technology or fighting the competition as you used to may be insufficient. They build up force so insidiously that you may have a hard time even putting a finger on what has changed, yet you know that something has. Let’s not mince words: A strategic inflection point can be deadly when unattended to. Companies that begin a decline as a result of its changes rarely recover their previous greatness.

But strategic inflection points do not always lead to disaster. When the way business is being conducted changes, it creates opportunities for players who are adept at operating in the new way. This can apply to newcomers or to incumbents, for whom a strategic inflection point may mean an opportunity for a new period of growth.

A life of distraction

On a Sunday afternoon my wife and I did something rather rare for us. We dropped the kids off at my mom’s and drove down to the Caldwell Theatre Company in Boca Raton, FL to watch Distracted, a play by Lisa Loomer. We weren’t sure what to expect as we hadn’t seen a play in years. We had the sense that this play would have some personal meaning for us, but we did not know how it would manifest itself on stage.

Let’s just say that within the first 30 seconds of the play tears started welling up in our eyes. Why? Our oldest son who is nine has ADHD (Attention-Deficit Hyperactivity Disorder). He is a brilliant, creative, funny and generally happy kid. Happy go lucky is really a good way to describe him. His tennis coach has to remind him to “run” not “skip” when going after a ball. Not a care in the world and purely free is his normal mode.

These are the positive attributes of ADHD. The negative attributes include impulsivity, hyper-activity (mostly found in males), lack of focus, little respect for others “space”, challenged socially, etc. In our post-industrial world, where the foundation for structure and compliance is built into the fabric of our society, people possessing ADHD are labeled misfits, undisciplined or impulsive.

I happen to think that ADHD is a blessing and a gift. I have mild ADD (the “Hyperactive” part tends to fade away with age) and as a child I was simply labeled “hyperactive”. There wasn’t a widely known diagnosis for ADD or ADHD in the Seventies. I can relate to my son’s actions – most of the time! However the impulsive vocalization (e.g. yelling) and bouncing off the walls drives me as crazy as anyone else.

So there we are at the theater, the curtain opens to a modern living room filled with all of the distractions in our world today, including cell phones, Tevo, video games, etc. The mother of this nine-year old boy is trying to have some meditation time when she hears her son screaming in the background, along with phone ringing and other distractions. The emotion hit me when I heard the kids voice because he was stressing over going to school. Why? Because they were going to have a fire drill that day and the sound of the alarm freaks this kid out. My son doesn’t have a phobia about fire drills, but we are so often challenged my the smallest things that he seems to obsess over.

Small things become mountains for those with ADHD. This is one of the strange paradoxes of the condition. It is challenging for people with ADHD to focus on the task at hand, but they have bursts of hyper-focus on certain things. No one knows exactly why. In his book Delivered from Distraction, Dr. Edward M. Hallow discusses a number of the strange paradoxes of this condition. This book is a must read for anyone interested in learning about the wonderful and confusing world of ADHD/ADD.

As the play unfolds, my wife and I saw our lives flash before our eyes. The parallels to our reality and what was unfolding on the screen was uncanny. It starts with complaints to the parents from those of authority about this restless and undisciplined child. The parents spend a fair amount of time in denial until after a number of psychological evaluations the diagnosis comes back “ADHD”. Then you go through the treatments.

The first comment parents usually make is “I am not drugging my kid”. So the family on stage went through many of the same homeopathic steps that we did in an attempt to normalize their nine-year old boy. The teacher continues to send home reports saying that he is disruptive, doesn’t give kids there space and the universal zinger “he has some much potential but can’t seem to apply himself”. Growing up I heard those words over and over again!

They finally give in and try the medication (the same medication my son takes periodically) and it works great! At least for the teacher. She now has a compliant, focused and quiet student. The kid now “fits into the system created by our Industrial Age past”. The parents are happy to – at least initially until the side effects begin to set in. These include symptoms such as a lack of appetite, nervous impulses (e.g. teeth gnashing, nail biting), a withdrawn state, no desire for physical activities and radical mood swings. The boy rebels “I don’t want to take my medicine today!” My wife and I have heard the exact same objection from our little nine-year old many times and it’s the reason we are in an on again, off again cycle with medication.

The parents in an attempt to try anything begin to experiment with more radical holistic approaches which include a boarding school for children with ADHD. This also includes some radical diet modification. The list of things the boy can’t eat mirrors the diet my son is on: no wheat, no corn, no soy, no dairy, no fish, no turkey, no peanut butter. Do you know how hard it is to find something a kid will eat with all of those “NOs”? Every starch he consumes now is made of rice or potatoes. The only meat the kid can eat is chicken, beef and pork.

Dr. Hallowell and CHADD (Children and Adults with ADHD) believe that effective treatment in children and teens requires a comprehensive approach. The best outcomes are achieved when multiple interventions work together as a comprehensive treatment. The play didn’t offer any answers because there is no cure. But the message was clear that love and attention are what children with ADHD really need, because its an attention deficit that their life lacks in our world of hyper-distraction.

The high cost of switching

I anxiously awaited the arrival of my new iPad. It was the first time I pre-ordered new technology, ever!  In anticipation of its arrival I was thinking about “focus” (one of my three words for 2010). The iPad can only do one thing at a time. You can’t surf the web while checking e-mail. It’s one or the other and there are advantages to this single threaded interface.

Those close to me know that “focus” can be a challenge as I have to work hard to stay focused. You can label it Attention Deficit Disorder (ADD), remnants of preadolescence impulsivity or just the fact that we live in a world of “hyper-distraction”. But staying focused is harder for many of us today than it was for our ancestors. These days we find ourselves tethered to our iPhones and Blackberrys scanning e-mails, checking Facebook and texting friends and colleagues while at the kid’s soccer game. (Remember: “Wherever you are be there?” I forget it all the time).

Habits are hard to change, especially those we’ve done for years. For instance, most of us believe that we can effectively multitask. Sure we can chew gum and walk, but when it comes to intellectually challenging stuff I stand by the notion that multitasking doesn’t work. That’s because it is humanly impossible to simultaneously harbor two conscious thoughts in your brain at exactly the same time. Sure you can unload the dishwasher and talk on the phone. Because unloading the dishwasher is a relatively “mindless” function. But if you were to notice a crack in a dish, your mind would focus on that. How did it crack? Was it cracked before it went into the dishwasher or did it break during cleansing?

For things that require mental effort what we are really doing is time slicing. We are “switching” our thoughts from one thing to another rapidly – thus creating the illusion that we can multitask.

How many times have you picked up the phone to take a call in the middle of reading e-mail? At first you might be focused on the call, but as the conversation begins to wind down you start focusing on e-mail again. Guess what? The person on the other end of the phone can usually tell when you’ve mentally checked out. I do this to people when they call me from time to time and it is ineffective and inconsiderate.

The pie charts above show the effect that interruptions (represented in green) can have on your thought process. When you are taken off task it takes some time to mentally pull away, pay attention to something (or someone) else and then refocus back on that task. Depending on the level of complexity the “refocusing” stage can be time consuming, especially if you are in the midst of doing something creative or highly technical.

In his book, “The Myth of Multitasking“, David Crenshaw shows how to minimize interruptions by coworkers and how to deal with distracting electronic communications such as e-mail and phone messages. I am not advocating you lock yourself in a cave and accept food rations under the door. But I do recommend setting aside times in the day for concentrating on projects or tasks. These times should be periods in which you can’t be interrupted unless the building is on fire.